Changes in the planning of the preparatory phase of electronic auctions in Law No. 14.133/2021: conformity assessment at UTFPR

Abstract

In the regulatory transition of public procurement, promoted by the Law No. 14.133/2021, which reinforces and promotes changes in the planning of the preparatory phase, it is important to evaluate its application. This study evaluates the compliance of this planning in procurement processes carried out by electronic auction at UTFPR in relation to the changes. Additionally, it highlights the complexity of management due to the decentralized budget structure between campuses and the contracts carried out by Regional Purchasing Centers. Identified problems and proposals for correction are addressed to achieve compliance and more advantageous contracts. The approach is qualitative; the methodology includes regulatory mapping of the electronic auction, planning of the preparatory phase, and fundamental elements to identify guidelines for change; document analysis supported by a checklist, Pareto (80/20), and GUT Matrix for prioritizing problems. The results reveal compliance issues, such as segregation of duties and rationalization of contracts, as well as non-compliance and deficiencies concentrated in market analysis, competency-based management, and uneven adherence among the centers. The standardization of roadmaps, the formation of competency banks, the formalization of workflows, and the creation of governance committees are proposed, highlighting competency-based management as a cross-cutting strategic axis in the implementation of corrections.